Job Description

Temporary Bookkeeper @ The Glass Jar, Inc.

The Penny Ice Creamery | The Picnic Basket

The Glass Jar, Inc. is looking to hire a Temporary Bookkeeper while our Glass Jar Bookkeeper is away on maternity leave. This position is anticipated to start training around June 16th, 2025 (assumption of full duties by August 2025) and end in Winter 2026. This temporary employment is understood to end when our Glass Jar Bookkeeper resumes her full time work from her maternity leave unless otherwise agreed upon in writing.

This part-time, temporary position allows for a flexible schedule based around a two week payroll schedule. The Temporary Bookkeeper will perform work at The Glass Jar corporate office in Santa Cruz. Some remote work may be available. Reliable transportation is necessary for pick up of invoices and other materials from various locations.

The Glass Jar, Inc. is the incubator and management company for   The Penny Ice Creamery ,   The Picnic Basket   and various community events.

The Temporary Bookkeeper maintains our financial records, including sales, purchases, receipts and payments. They must have a solid understanding of QuickBooks Online and QuickBooks payroll. They must have the ability to quickly learn and understand reporting exports from third party online food delivery platforms, as well as generate reports from point of sale systems for data entry into QuickBooks.

This position includes limited office management, HR and administrative duties. This person works with administrative staff and The Glass Jar Management Team, and reports directly to Glass Jar Owner Zachary Davis.

Requirements

This temporary position includes responsibility for the security and integrity of sensitive data. A background check is conducted for this position. Professional references are required.

Temporary Bookkeeping Duties Include:

Accounts Payable / Accounts Receivable

Gather vendor bills and invoices from restaurant locations

Enter bills and Invoices into QuickBooks Online

Generate checks to pay vendor bills in a timely manner

Generate invoices and bill customers as needed

Bi-weekly Payroll

Count and reconcile cash tips and cash drops

Audit time clock system as necessary

Manually enter time cards and calculated tips into QuickBooks Online

Process payroll bi-weekly (Deadline is 5:00pm every other Wednesday)

Enter employee retirement savings into Calsavers

Process final paychecks as needed

Additional Responsibilities

Conduct bank visits as necessary

Manage change banks as necessary

Enter credit card charges and reconcile credit cards

Reconcile bank statements

File bills, prepare and sort mail

Support other employees as needed

Additional accounting as needed

This temporary position is anticipated to start around June 16th, 2025 and end in Winter 2026.

The Glass Jar, Inc. temporary employees work on an at-will basis.

Benefits

Perks Include:

• Competitive Compensation
• Discounts & Partnerships at Select Local Businesses
• CalSavers Retirement Savings Program
• Company Outings & Events
• Employee Referral Program
• Flexible Schedule
• Paid Hands On Training 
• Ice Cream and Coffee!

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Equal Employment Opportunity Statement

At The Glass Jar, Inc., we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. The Glass Jar, Inc. believes that diversity and inclusion among our teammates is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

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